From 1 October, self-employed workers must compulsory carry out their formalities electronically, including the receipt and signing of notifications.
Ministerial Order ESS/214/2018 of 1 March amending Order ESS/484/2013 regulating the Electronic Data Submission System (RED System) in the field of Social Security, establishes the obligation of self-employed or self-employed workers to join the system.
However, in order to comply with this obligation, the worker may opt to use this System and manage its procedures through an authorised RED or directly make use of the electronic services available at the Social Security Electronic Headquarters (SEDESS). The obligation extends to the receipt of notifications, so for consultation and signature must access the corresponding service in the SEDESS.
The self-employed worker will have a transitional period of six months from the entry into force of the rule for the obligation to use electronic means is effective.
Who is affected by this Order?
The groups affected by the provisions of the Ministerial Order are:
- Self-employed workers who are self-employed or self-employed.
- Workers of the Special System of Agricultural Workers (SETA).
- The workers of group I of the Special Regime of Sea Workers.
If I am self-employed, what obligations do I have?
Manage electronically all procedures related to affiliation, contribution and collection of fees.
It includes the receipt, by appearance at SEDESS, of the notifications and communications from the Social Security General Treasury.
When is the obligation effective?
The Ministerial Order establishes a transitional adaptation period of six months from its entry into force. Therefore, the obligation will be effective as of 1 October 2018 for all self-employed workers who on that date are registered in the affected regimes.
There will be no prior notification of the obligation by post.
Where can I manage my formalities with the Social Security General Treasury?
The General Social Security Treasury (TGSS) has two electronic channels through which self-employed workers can carry out their formalities:
- The RED System (Electronic Data Submission). Through this system, the authorized RED will act on behalf of the self-employed worker. In the Social Security Electronic Headquarters (SEDESS) are located the services that allow the management of the assignment or dis-assignment of the Affiliation Number (NAF) of the self-employed worker to an authorized RED.
- The Social Security Electronic Headquarters (SEDESS). The self-employed worker can carry out their procedures directly with the TGSS through various electronic services available on the SEDESS. Some services also allow the submission of applications by Electronic Registry (RE).
What technical requirements does my electronic device require to access the services at SEDESS?
The SEDESS services are compatible with the Operating Systems, Internet Browsers and Virtual Machines indicated in the Technical Requirements section.
What do I need to be able to access the services in SEDESS?
In order to access the SEDESS services, the autonomous person must have an authentication system that guarantees his identity.
There are different authentication systems admitted in the SEDESS that allow access to the services.
- The electronic certificate accepted by the Social Security.
- All services aimed at self-employed workers are accessible with this means of authentication, including the service of consultation and signature of Telematic Notifications. It also allows applications to be submitted through the Electronic Register.
- Social Security offers the citizen the possibility of managing, upon request, the same on the page of the entity
- The electronic DNI.
- All services aimed at self-employed workers are accessible through this means of authentication, including the consultation service and signing of Telematic Notifications. It also allows the presentation of applications through the Electronic Registry.
- The Cl@ve System.
- It is a system of identification, authentication and electronic signature common to all Public Administrations based on the use of keys agreed upon prior registration of the citizen.
- It allows access from any device with an Internet connection: computers, mobiles, tablets, etc. against the Digital Certificate or electronic ID required, its previous installation in the equipment and/or a specific hardware that allows reading the certificates installed in electronic cards.
- It does not allow access to the Telematic Notifications Consultation and Signature service.
- The services aimed at self-employed workers are accessible with this authentication system, which has two modes of use: Cl@ve PIN and Cl@ve Permanente. This system allows access to the Telematic Notifications consultation and signature service by means of a Permanent Cl@ve (User + Password) reinforced with one-time passwords sent by SMS by Social Security to the citizen’s mobile phone. This system also allows access to the signature in the cloud.
- The steps to be able to use Cl@ve in the SEDESS are:
- Register in the Cl@ve system by electronic means with a Digital Certificate or electronic ID. or in person at the Social Security offices with the Cl@ve System Registration service.
- Activate the code generated during the registration process:
What services does the TGSS offer self-employed workers at SEDESS?
Self-employed workers have a wide range of services in SEDESS for the management of procedures related to affiliation and contribution to Social Security:
- Register in the Special Regime for Self-Employed or Self-Employed Workers.
- Withdraw from the Special Regime for Self-Employed or Self-Employed Workers.
- Formulate the change of contribution base in the Special Regime for Self-Employed or Self-Employed Workers.
- Modify the activity in the Special Regime for Self-Employed or Self-Employed Workers.
- Request the modification, for the following year, of the coverage data for contingencies for temporary incapacity, work accidents and professional illness, cessation of activity and Mutual, in the Special Regime for Self-Employed or Self-Employed Workers.
- Variation of data in the Special Regime for Self-Employed or Self-Employed Workers.
In addition, from the SEDESS the self-employed worker can request certain reports and certificates
- Duplicate of the resolution of the registration or de-registration in the Special Regime for Self-Employed or Self-Employed Workers.
- Report or query on the contribution bases and contributions paid into the Scheme.
- Certificate of being up to date with Social Security obligations.
- Report of being up to date with Social Security obligations.
The SEDESS has other services that may be of interest to the group of self-employed workers:
- Duplicate affiliation document
- Report on working life.
- Report of contribution bases.
- Direct debit to account. (Domiciliation of the payment of social security contributions)
- Change of address.
- Telephone and e-mail communication.
- Reimbursement of income from special schemes and systems.
- Deferral in the payment of Social Security debts.
- Consultation of debts and obtaining of documents of income.
- Payment by card of Social Security debts.
What are Telematic Notifications?
Through the Service of Consultation and Signature of Telematic Notifications, the self-employed worker will be able to consult and sign the notifications of the administrative acts of the Social Security General Treasury (TGSS). The notifications may also be accessed and managed by your authorised RED system or, where appropriate, by your authorised representative.
Among the acts notified through the Telematic Notifications Service are:
- Those of the collection procedure: claims of debt and orders of urgency; acts of the procedure of urgency for quotas, concepts of joint collection and other resources, with the corresponding surcharges and interests; acts of the administrative procedure of postponement of the payment of debts with the Social Security, and acts of the procedure of return of undue income to the Social Security.
- The acts of the proceedings on moratoriums and deferrals.
- Resolutions of the General Treasury on liquidation acts, imposition of sanctions and challenges.
It must also be borne in mind that:
- The notification shall be made available to the interested party for a maximum period of 10 days. Once this period has elapsed without having accessed the notification, it shall be deemed to have been made.
- The TGSS will send an e-mail notifying that a telematic notification has been placed on the SEDESS to the address provided by the self-employed worker. It can be communicated through the SEDESS Telephone and Email Communication Service.
- If the self-employed worker has an authorised RED, a notice will also be sent to the RED. The authorised RED, like the self-employed worker, will be able to access and sign the electronic notification.
- It is also possible for the self-employed worker to appoint a proxy for the purposes of receiving Telematic Notifications. In order to carry out this procedure, the self-employed worker will be able to access the SEDESS Electronic Power of Attorney Registry Service.
What access system is allowed for the consultation and signature of the Telematic Notifications?
In order to access the SEDESS Telematic Notification Services, the self-employed worker must have a valid authentication system: Electronic certificate accepted by the Social Security, electronic ID or Permanent Cl@ve (User + Password).
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